How to Create a Group in Gmail

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When it comes to connecting with a group of people digitally, manually typing in each and every email address can be a tedious task. Not to mention, it can lead to names being skipped, events being missed, and perhaps even hurt feelings. But fear not! Setting up groups in Gmail is a simple and efficient way to stay connected with your contacts. Whether you want to send business emails, distribute content, or stay in touch with friends and family, groups can make your life easier.

Creating a Group in Gmail is a Breeze

Step 1. Start by selecting “Contacts” from your Google apps.

Step 2. Choose the contacts you want to include in your group. You can either use the checkboxes next to each contact’s name or simply select all email addresses currently in your contacts list.

Step 3. Create a label for your new contacts list. After selecting the contacts, navigate to the top navigation menu and choose “Manage Labels.” Feel free to add or remove group members later if needed.

Step 4. You’re all set! Now you can easily use your Gmail contact group to send messages. When composing emails, simply enter the label name in the “To” field, and your contacts will be automatically added.

Why Should You Create a Group in Gmail?

Creating groups in Gmail may take a few extra minutes, but it’s definitely worth it. Here are four benefits of using Gmail contact groups:

Ensure everyone is covered: With a group, you can rest assured that you’ve sent a message to the entire team, keeping everyone up to speed.
Save time on repetitive tasks: If you find yourself sending the same message to the same people regularly, groups can save you precious time.
Scale distribution effortlessly: Stop manually recreating the same contact list for each send. Use your group to distribute messages at scale.
Maintain important connections: Stay in touch with key contacts, whether they’re family members, former colleagues, or work teams.

If you want to take your email game to the next level, you can explore additional features to schedule messages to groups at specific times, on a recurring basis, or as part of a sequence.

Managing Your Gmail Groups

Before sending emails in Gmail, it’s good to know how to make changes to your groups. Here are some tips to help you manage your Gmail contact groups:

Add a New Contact

Open Google Contacts and click “Create Contact.”
Enter the contact’s name and any additional information such as their nickname, email, or phone number.
Click “Save.”

Add Contacts from Your Company Directory to Your Personal Contacts

In Google Contacts, click “Directory.”
Hover over the contacts and click “Add to contacts.”
If the desired contact is not visible, search for them in the Contacts search box. As you enter their details, they should appear. Click on the contact you want and select “Add to contacts.”

Remove Contacts from Your Group

Go to the Contacts page and click on the group from which you want to remove contacts.
Check the box next to the contact, then click “Manage labels” and “Label,” and select the group name.
Click the “More” menu next to the contact, then click the group name to remove the contact.

Take Your Group Emails to the Next Level

Managing group emails can quickly become overwhelming. That’s where Right Inbox comes in. Right Inbox is a powerful team email tool designed to maximize group productivity.

With Right Inbox, you can enjoy advanced features like:

Email Tracking: Keep track of who opened your group emails and when.
Reminders: Never forget to respond to important group emails.
Notes: Create private notes on every email for your personal records.
Send Later: Write your email now and schedule it to be sent at a better time when your group is most likely to engage with it.
GIFs: Keep your work atmosphere professional yet fun with GIFs and images.