Text Blaze

Are you tired of typing the same emails repeatedly? Say goodbye to wasting time and hello to productivity with Gmail canned responses. These templates are a game-changer for anyone who frequently sends similar emails. Imagine crafting an email once, saving it as a template, and reusing it whenever needed. Intrigued? Let’s dive into how you can create, edit, and delete canned responses in Gmail like a pro.

A Better Way To Create Canned Responses In Gmail

1. Sign up at Blaze.today.
2. Install the Chrome extension.
3. Insert any text template you want in Gmail.

How To Create a Canned Response in Gmail

Creating canned responses in Gmail is a breeze and will save you valuable time in the long run. Think about the email responses you send repeatedly. Creating a template for them is a no-brainer and will reduce your email writing time to mere seconds.

1. Open Gmail and click on the gear icon, also known as “Settings,” located in the top right-hand corner of your inbox.
2. Click on “See all settings.”
3. Select the “Advanced” tab.
4. Find “Templates” and enable it.
5. Click on “Save changes.”
6. Compose a new email.
7. Write the email you want to save as a template.
8. Click on “More options,” the three dots icon in the bottom right-hand corner of your compose toolbar.
9. Hover over “Templates” and then select “Save draft as template.”
10. Choose “Save as new template.”
11. Add a name for your new template and click on “Save.”

Creating Canned Responses in Gmail

Creating canned responses in Gmail is remarkably simple and will revolutionize your email workflow. By enabling templates in your Gmail account, you can streamline your email writing process without the need for external apps or downloads.

Let’s take a step-by-step look at how to set up canned responses in Gmail, allowing you to devote more time to other important tasks.

1. Open Your Gmail Settings Menu

After logging in to Gmail and accessing your inbox, you’ll find a gear icon in the top right-hand corner. Click on it, and if you hover your mouse over it, the word “Settings” will appear. Please note that for some users, this may open the quick settings menu, which is not what we need. To access the full settings menu, click on “See all settings.”

2. Go to Advanced Settings

In the main settings menu, you’ll notice several tabs at the top. To enable templates, select the “Advanced” tab.

3. Enable Templates

In the advanced settings menu, all options are disabled by default. Find “Templates” and select “Enable” on the right-hand side. Before closing the settings menu, remember to click on “Save changes” to activate the templates feature.

4. Create a Canned Response

Clicking “Save changes” in the previous step will automatically take you back to your inbox, ready to create a canned response. To get started, click on “Compose” in the top left-hand corner of your inbox.

Consider the types of emails you frequently send and use them as a basis for your canned response. Only the body of the email will be saved in the template, so feel free to leave the recipient and subject lines empty. If desired, you can add a signature, but keep in mind that the signature will be included each time you use the template. If you plan to share the canned response with others, it’s best to omit the signature.

5. Save a Canned Response

Click on “More options,” the three-dot icon in the bottom right-hand corner of your compose toolbar. Then, hover over “Templates” and select “Save draft as template.” Finally, choose “Save as new template.”

Name your template, as the name will become the subject line of your email when using the template. Once you’ve chosen a name, click on “Save,” and you’re all set for a more efficient day.

How To Use Canned Responses in Gmail

Now that you have created your templates, you may be wondering how to use them to compose new emails. It’s incredibly simple. Just follow these steps:

1. Compose

In your inbox, select “Compose” to start a new email.

2. Insert Template

Click on “More options,” the three dots icon in the compose toolbar. Then, hover over “Templates” and choose the desired template from the menu.

3. Prep & Send

Remember that the template will become the body of your email, and the template’s name will serve as the subject line. Add the recipient’s email address and any other necessary information to personalize your message. Once customized, hit “Send.”

How To Edit Canned Response Templates in Gmail

Editing canned response templates is a breeze. If you wish to use an existing template as a starting point and make modifications, follow these steps:

1. Compose a new email.
2. Click on “More options” (the three dots icon).
3. Hover over “Templates” and select the template you want to edit.
4. Make the desired changes to your template.
5. Click on “More options.”
6. Hover over “Templates” and choose “Save draft as template” and then “Save as new template.”
7. Enter a new template name and click on “Save.”

How To Delete Canned Response Templates in Gmail

To master the art of canned response templates, you’ll also want to know how to delete old or outdated ones. Follow these steps to delete canned response templates in Gmail:

1. Select “Compose,” even if you don’t intend to write a new email.
2. Click on “More options” (the three dots icon).
3. Hover over “Templates” and select “Delete template.”
4. Choose the template you wish to delete.

Voila! You now have the knowledge to create, edit, and delete canned response templates in Gmail. Say goodbye to excessive typing and hello to heightened productivity. If you’re looking for even more tips and tricks, check out Mr Reviews to supercharge your Gmail experience.