Google Docs is a powerful tool for creating and editing documents, but it doesn’t have a built-in envelope printing setting. However, with a few clever tricks, you can easily print envelopes in Google Docs. In this article, we’ll show you three simple methods to get the job done.
Method 1: Print Envelopes in Google Docs with Mail Merge
Mail Merge is commonly used for personalized emails, but it can also be used for envelope printing in Google Docs. Here’s how to do it:
Step 1: Create a New Document
- Go to Google Docs.
- Start a new document by clicking on “Blank.”
- Don’t make any changes yet.
Step 2: Install Mail Merge for Google Docs
To use Mail Merge in Google Docs, follow these steps:
- On the menu bar, click on “Extensions” > “Add-ons” > “Get add-ons.”
- Alternatively, click on the “Get Add-ons” button on the right sidebar.
- Type “Mail merge for Google Docs” in the search bar and press “Enter” or “Return” on your keyboard.
- Select “Mail merge for Google Docs™.”
- Click the “Install” button and follow the instructions to install the add-on.
- If the icon doesn’t appear on the sidebar, refresh your tab.
Step 3: Select an Envelope Size Using Mail Merge for Google Docs
- Click “Mail Merge” on the sidebar.
- Select “Envelopes” from the Mail Merge selection in the side panel.
- Choose your preferred size from the drop-down menu under “Envelope size” (e.g., Size 10).
- Click the “APPLY” button.
Step 4: Enter Your Envelope Details
- Insert the necessary details on your envelope, including the return address and recipient address.
- Follow USPS standards for formatting.
- Include the sender’s name, street address, city, state, and ZIP+4 code for the return address.
- Place the recipient’s information in the center of the envelope, below the return address.
Optional: Use a Mailing List to Auto-Fill Your Envelope Addresses
You can also use a mailing list to automatically enter names and addresses from a spreadsheet. Here’s how:
Set Up Your Mailing List on Google Sheets
- Go to Google Sheets and start a new spreadsheet.
- Type the column headers (Recipient’s Name, Street Address, City, State, ZIP+4 Code) on the first row.
- Fill the cells under each column header with the recipients’ mailing information.
Configure Your Merge Fields
- Go back to your Google document and click the “SELECT” button under “Select recipients” on the sidebar.
- Choose your mailing list spreadsheet from the window that appears.
- Open the drop-down menu for “Insert a merge field” and select the fields you want to include in your envelope.
- Click the “START MAIL MERGE” button.
View Your Mail-Merged Document
To view your auto-filled envelope printing document, click the “OPEN” button on the sidebar. You can also download it as a PDF.
Print Your Envelopes
Print your envelopes by clicking the printer icon on the toolbar or pressing “Ctrl” + “P” (or “Command” + “P” for Mac) on your keyboard.
Method 2: Envelope Printing Using Page Sizer
Another option is to use the Page Sizer add-on for Google Docs. Here’s how to do it:
- Go to Google Docs and start a new document.
- Click on “Extensions” > “Add-ons” > “Get add-ons.”
- Search for “Page Sizer” and select the add-on.
- Install the add-on and follow the instructions.
- Go to “Extensions” > “Page Sizer” > “Set page size…”
- Enter the dimensions of your preferred envelope size in the “Custom page size” dialog box.
- Click “Apply.”
- Enter your return address and recipient’s address.
- Once there are no errors, click the “Print” icon or press “Ctrl” + “P” (or “Command” + “P” for Mac) to print.
Method 3: Google Docs Envelope Template
If the previous methods are too complex, you can use a custom-made envelope template in Google Docs. Follow these steps:
- Access the Google Docs envelope template.
- Replace the pre-filled return and recipient addresses with your own details.
Although Google Docs doesn’t have a built-in envelope printing feature, you can still accomplish this task using Mail Merge, Page Sizer, or a custom template. Choose the method that suits your needs best and start printing envelopes effortlessly.
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