How to Migrate Contacts from Outlook to Gmail
As a trusted Google Cloud Premier Partner, Mr Reviews specializes in migrating companies to Google Workspace. Whether you’re currently using Microsoft 365, Dropbox, Box, GoDaddy, or any other legacy provider, we’ve got you covered. In this article, we’ll delve into the intricacies of migrating your contacts to Gmail/Google Workspace and provide you with step-by-step instructions to simplify the process.
Can Mr Reviews Migrate Your Contacts?
While we excel at professional migrations to Google Workspace, there are limitations when it comes to migrating contacts for clients who use Microsoft Outlook as their mail client. This applies not only to companies utilizing Microsoft’s suite of productivity software (Microsoft 365), but also to those on other providers who access their email through Outlook, such as GoDaddy or Network Solutions.
Unfortunately, Google Cloud Partners cannot transfer the contacts or calendar data of clients using IMAP to connect to their mail client. This restriction doesn’t apply to customers migrated through API, but it does pose challenges for IMAP users.
How to Migrate Outlook Contacts to Gmail
The good news is that migrating your contacts is relatively straightforward. Whether you’re an IT administrator or an individual user, you can follow these simple steps to transfer your contacts to your new Google Workspace account:
- Open the Outlook mail client.
- Click on “File” in the top left corner.
- Navigate to “Open & Export” > “Import/Export”.
- Choose “Export to a file” and click “Next”.
- Select “Comma Separated Values” and click “Next”.
- Choose the email account you want to export contacts from and select “Contacts”. Click “Next”.
- Browse to your desired file location, provide a file name (e.g., “Outlook Contacts.csv”), and click “OK”.
- Click “Next” and then “Finish”.
After exporting your contacts, it’s important to review the file for accuracy and make any necessary edits. Open the .csv file using a program like Microsoft Excel, Mac Numbers, OpenOffice, or Google Sheets. Review the fields carefully and save your changes.
Now that your .csv file is ready, you can import it into your Gmail account:
- Go to contacts.google.com.
- Click on “Import” in the left sidebar.
- Select “Select file”.
- Locate and choose your .csv file.
- Click “Import”.
Voila! Your contacts will now populate in Gmail.
Watchpoint: It’s worth noting that you can import a maximum of 3,000 contacts into Google Workspace at a time. If you have more contacts, you can separate them into multiple CSV files. Google Workspace allows a maximum of 25,000 contacts. For more information about the limitations, refer to this support article.
Need Assistance?
We hope this guide has been helpful and has made the contact migration process more manageable for you. If you’re a Google Admin seeking the support of a certified Google Cloud Premier Partner, Mr Reviews is here to assist you. We offer migration services, support, training, and much more. Contact us using the form below, and our dedicated team will get back to you promptly.
