How to transfer all emails from Gmail to Outlook: A step-by-step guide

Are you considering transferring all your emails from Gmail to Microsoft Outlook? Whether you’re moving to a new workplace or your organization has decided to switch from Gmail to Outlook, the task can initially seem daunting. However, fear not! It’s actually quite manageable to transfer all your emails from Gmail to Outlook. In this step-by-step guide, we’ll walk you through the process.

How to Transfer All Emails from Gmail to Outlook

Prepare Gmail for Outlook Connection

To ensure a seamless migration and avoid any issues, you’ll need to enable IMAP for your Gmail or Google Workspace account. Follow these simple steps:

1. Sign in to your Gmail or Google Workspace account.
2. Click the gear icon on the top right corner and select “Settings” from the drop-down menu.
3. Go to the “Forwarding and POP/IMAP” tab.
4. Scroll down to “IMAP access” and make sure “Enable IMAP” is selected.
5. Finally, scroll to the bottom and click “Save Changes”.

It’s also essential to turn on two-step verification in your Gmail account. Here’s how:

1. Sign in to your Gmail account.
2. Click on the Google apps icon and select “My Account”.
3. On the “My Account” page, choose “Sign-in and security”.
4. Under “Password and sign-in method”, click the arrow next to “2-Step verification”, and provide your password if prompted.
5. On the “Signing in with 2-step verification” page, click “Start setup”. Re-enter your password if prompted.
6. In the “Set up your phone” step, enter or verify your cell phone number. Enter the verification number sent to your phone and click “Verify”.
7. In the “Trust this computer” step, choose “Next”. Then, in the “Turn on 2-step verification” step, click “Confirm”.

To proceed, you’ll need to create an app password for Gmail:

1. Sign in to your Gmail account.
2. Click on the Google apps icon and select “My Account”.
3. On the “My Account” page, choose “Sign-in and security”.
4. Under “Password and sign-in method”, click the arrow next to “App passwords”, and provide your password if prompted.
5. On the “App passwords” page, select “Other (custom name)” from the “Select app” drop-down menu.
6. Enter a name for the app, for example, “Myconnection > GENERATE”.

Once you’ve entered the app password, you won’t need to remember it.

Add your Gmail Account to Outlook

To begin, open the Outlook app and follow these steps:

1. In the top ribbon, click “File” in the left corner.
2. In the Outlook app, choose “File” and then select “Add Account”.
3. On the “Auto Account Setup” page, enter your name, Gmail address, and Gmail password (or app password), and then click “Next”.
4. Finally, click “Finish”. Outlook will now sync with your Gmail account.

Copy Gmail Messages to your Desktop

Now, let’s move on to copying your Gmail messages to your desktop:

1. In the Outlook app, click “File” > “Open and Export” > “Import/Export”.
2. Choose “Export to a file” and then click “Next”.
3. Select “Outlook Data File (.pst)” and click “Next”.
4. Choose the account you want to export by selecting the name or email address of your Gmail account. Ensure the “Include subfolders” box is checked, and then click “Next”.
5. Click “Browse” to select the location where you want to save the Outlook Data File (.pst) and enter a file name.
6. Click “Finish” to proceed.
7. If desired, you can add an optional password in the “Add an optional password” dialog box. Click “OK” to save the data file, even if you leave the password boxes empty.

Copy Gmail to your Microsoft 365 Mailbox

To complete the migration process, follow these final steps:

1. In the Outlook app, click “File” > “Open & Export” > “Import/Export” to launch the Import and Export Wizard.
2. Choose “Import from another program or file” and click “Next”.
3. Select “Outlook Data File (.pst)” and click “Next”.
4. Browse to the .pst file you created earlier. Under “Options”, choose how you want to handle duplicates, and then click “Next”.
5. If you assigned a password to the Outlook Data File (.pst), enter it and click “OK”.
6. Finally, choose to import the email into your Microsoft 365 mailbox and click “Finish”.

That’s it! You’ve successfully transferred all your emails from Gmail to Outlook. Now you can enjoy the benefits of using Outlook as your primary email client.

For more useful tips and guides, visit Mr Reviews. Happy emailing!